AI Practice Management
StudioKit is an AI-powered practice management suite built for UK architects and structural engineers — covering fees, scope, jobs, communications, and business development in one integrated platform.
UK Practice Benchmarks
Sources: RIBA Business Benchmarking Report 2023; Project Management Institute
Talented designers losing margin to poor business systems — that's the reality for most UK practices. The data makes uncomfortable reading.
Partners and directors in UK architecture practices spend less than half their time on billable work — the rest is consumed by admin, business development, and internal management.
Source: RIBA Business Benchmarking Report 2023
Despite recording their highest-ever revenues, UK architecture practices posted an average net profit margin of just 2% in 2023. Strong pipelines masking a thin-margin structural problem.
Source: RIBA Business Benchmarking Report 2023
More than half of all projects experience uncontrolled scope expansion — and 85% of those exceed budget by an average of 27%. Unchecked scope is the single biggest fee-eroder in practice.
Source: Project Management Institute, Pulse of the Profession
Value-based practice
Most architects and structural engineers quote a single fee and hope the client accepts it. That single-number approach leaves money on the table, invites comparison against the cheapest alternative, and signals uncertainty rather than expertise.
StudioKit's FeeForge tool structures every proposal around three clearly defined service levels — so your client sees a spectrum of value, not a price tag. The decision shifts from "how much?" to "which level suits us best?"
Firms that move to structured, value-anchored proposals typically win higher-value commissions, reduce late-stage renegotiations, and build client relationships grounded in clear expectations from day one.
The example opposite illustrates a fee proposal an architect might issue to their client — three tiers, clear scope, transparent value at every level.
Produced with StudioKit FeeForge — sent by architect to client
Full design, planning, contract admin & site inspections included
Design, planning & contract administration — our most popular option
RecommendedDesign & planning application — suitable for simpler projects
FeeForge — Available Now
The tool that pays for the subscription on day oneMost architects quote a single number. The client's question becomes "is this too much?" — and negotiations start before the project does. FeeForge changes the dynamic entirely. It generates a structured, three-tier proposal that shifts the client's question from "how much?" to "which level of service is right for us?"
Practices that move to structured, value-anchored proposals consistently achieve higher fees and fewer late-stage renegotiations — because the client has already chosen a scope rather than questioned a price.
Once your proposal is accepted, ScopeGuard picks up where FeeForge leaves off. Every client instruction and change request is logged against the agreed scope automatically — so you always know when unbilled work is accumulating and when to issue a variation notice. FeeForge wins the job at the right fee. ScopeGuard protects it.
FeeForge output — generated proposal preview
Early adopter rate, locked in permanently · Standard price £119/mo
The Suite
Each tool solves a specific practice management problem. Together, they form a complete operating system for your studio — from winning work to measuring profitability.
AI fee calculator that produces structured three-tier client proposals in minutes. Includes benchmark rates, scope modelling, and automatic value framing. Architects generate client-ready proposals; structural engineers calculate calculation-inclusive drawing fees.
Scope creep detection and change-order management. Flags deviations from agreed scope in real time, generates change-request documentation, and tracks cumulative variations against the original fee to protect your margin.
Live project dashboard tracking programme, fee draw-down, resource allocation, and milestone status across every active commission. Identifies which jobs are running hot before they become problems.
Client and consultant communication management with AI drafting, email threading, instruction logging, and audit trails. Ensures every instruction is documented and all correspondence is traceable for PI insurance purposes.
Automated design compliance checking against UK Building Regulations, Approved Documents, Eurocode standards, and Building Safety Act 2022 requirements. Flags issues before they reach the drawing issue stage.
Business development toolkit that turns project experience into compelling bid responses, capability statements, and interview presentations. Pulls from your live job history to produce tailored, evidence-based pitches in a fraction of the usual time.
Practice-level KPI dashboard — billable utilisation, fee recovery rate, average project margin, client retention, and pipeline health. The data your accountant doesn't give you, in a format you can act on each week.
SpotKit
SpotKit is a free mobile companion app for tradespeople. When a tradesperson spots something on site — a structural issue, a design opportunity, a compliance concern — they photograph it, and SpotKit's AI categorises it and routes a referral directly to the right professional. The tradesperson earns a recurring commission every month their referral stays subscribed to StudioKit.
Tradesperson photographs something on site — cracked lintel, loft conversion opportunity, extension without visible planning, non-compliant drainage detail.
SpotKit classifies the image as a structural risk, a design opportunity, or a compliance gap — and determines which professional to route to.
The lead lands with a local StudioKit subscriber — the architect or structural engineer most relevant to the observation type.
The tradesperson earns 20% of the monthly subscription for as long as the professional remains a StudioKit subscriber — passive income from every site visit.
SpotKit is free for tradespeople. Commission paid monthly. No minimum referrals required.
Platform
No lengthy onboarding. No server setup. Works from day one.
Access from studio, site, or home. No local installation required. Automatic updates included.
Connects with RIBA NBS, Xero, Microsoft 365, and major project management platforms via API.
Data held on UK servers. ISO 27001 aligned. Suitable for handling client personal data and project information.
Full-feature access on tablet and mobile. SpotKit companion app available on iOS and Android.
Pricing
Transparent, monthly pricing. No setup fees. Cancel any time. The typical first project won with StudioKit pays for 12 months of subscription.
Early adopter offer: join now at £69/month and lock in that rate permanently — even as tools are added and the standard price rises to £119.
Early Adopter
Solo
Solo practitioner or small studio (1–2 users)
Early adopter rate — locked in permanently. Standard price is £119/mo.
HALO commission: £23.80/mo (based on £119 standard rate · HALO coming soon)
Most Popular
Studio
Growing practice (up to 8 users)
HALO commission: £55.80/mo
Practice
Professional
Established practice (up to 20 users)
HALO commission: £89.80/mo
Enterprise
Firm
Large practice or multi-studio group (unlimited users)
HALO commission: £139.80/mo
"FeeForge changed how we pitch. Clients used to push back on our fee — now they choose between tiers. Our average commission value has gone up around 30% in six months."
"ScopeGuard is the tool I didn't know I needed. We were consistently doing 15–20% more work than we were billing. That's stopped. It's genuinely transforming our profitability."
"As a structural engineer, DesignCheck alone is worth the subscription. We caught a Eurocode compliance issue before it reached the structural drawings. That would have cost us weeks."
HALO Referral Platform
The HALO platform turns professional trust into passive income. If you're a consultant, educator, professional association representative, or technology adviser working with architects and structural engineers, you can earn a 20% monthly commission on every practice you introduce to StudioKit.
Unlike a one-off referral fee, HALO commissions recur every month for as long as your referral stays subscribed. Introduce ten practices to the Studio plan and earn over £6,600 per year — indefinitely.
Commissions are paid on the 15th of each month. No threshold, no cap.
Apply to Join HALO| Plan | Monthly Sub. | Your Commission | 10 Referrals/yr |
|---|---|---|---|
| Solo | £119* | £23.80/mo | £2,856/yr |
| Studio | £279 | £55.80/mo | £6,696/yr |
| Professional | £449 | £89.80/mo | £10,776/yr |
| Firm | £699 | £139.80/mo | £16,776/yr |
Commissions based on 20% of standard monthly subscription. Paid monthly. No cap. *Solo early adopters pay £69/mo; HALO commissions are calculated on the £119 standard rate once HALO launches.
Yes. While architects are the primary design audience, structural engineers benefit strongly from DesignCheck (Eurocode and Building Safety Act compliance), FeeForge's calculations-variant, ScopeGuard, and CommsHub. Both disciplines use ScopeGuard and JobPulse.
Most practices are live within a working day. StudioKit requires no local installation — you connect your existing email, calendar, and project folders, and the tools are ready. Our onboarding team guides you through setup on your first day.
Studio plan and above include API integrations with Xero (accounting), RIBA NBS (specifications), Microsoft 365 (email and documents), and Dropbox/Google Drive (document management). Additional integrations are available on the Firm plan.
All data is stored on UK-based servers. StudioKit is designed to be UK GDPR compliant, with role-based access controls, audit logging, and data processing agreements for all practices. No data is shared with third parties or used to train external AI models.
Yes — every plan includes a 30-day free trial with full feature access. No credit card required to start. At the end of the trial you choose your plan or walk away with no charge.
SpotKit is a separate free app for tradespeople that generates inbound referrals for your practice. You don't manage it — referrals land in your CommsHub automatically. You only act on leads you choose to pursue. There's no obligation to follow up on every referral.
HALO members introduce practices to StudioKit and earn 20% of the monthly subscription for as long as that practice remains subscribed. There's no referral cap, no threshold to meet, and commissions are paid on the 15th of every month via bank transfer.
Yes — RIBA Chartered Practices and CABE members qualify for a 10% discount on all plans. Contact us with your practice registration number to apply. Structural engineering practices registered with IStructE or ICE also qualify.
Get started today
Join the practices already using StudioKit to win better work, protect their fees, and run tighter studios — with no long-term contracts and a full 30-day free trial.